sending mail to private contact group outlook 2016

SENDING MAIL TO PRIVATE CONTACT GROUP OUTLOOK 2016 MAC OS

Enter a name for the group into the “Name” field. Alternatively, if you select any existing group or select any mail folder in the Folder Pane, you can click the “New Group” button in the “Groups” button group that appears on the “Home” tab of the Ribbon.ĭoing any of these actions then opens the “Create Group” dialog box. Alternatively, click the “New Items” drop-down in the “New” button group on the “Home” tab of the Ribbon and then select the “Group” command from the drop-down menu. Then select the “New Group” command from the pop-up menu that appears. To create a new Group in Outlook, right-click the word “Groups” in the Folder Pane of Outlook.

SENDING MAIL TO PRIVATE CONTACT GROUP OUTLOOK 2016 MAC OS

Mac OS Monterey-Mojave Keyboard Shortcuts.Given the interest that Microsoft has in Groups adoption, perhaps we’ll see the sub-folders capabilities show up in the future. Work out which limitations are a showstopper for you, and which capabilities you need the most, and then make your decision based on that. If the public folders have a complex folder hierarchy that needs to be preserved, then you will basically lose that hierarchy due to the lack of sub-folders in Groups.Īs it stands right now, the decision to go with Groups or shared mailboxes is a case of “it depends”. The sub-folders capability is also a problem for anyone considering migrating public folders to Groups. Although I prefer to recommend a proper ticketing/job management system instead, I understand that simpler scenarios don’t warrant setting up a whole separate system and that a shared mailbox with some sub-folders is quite sufficient. It’s quite common for teams that use a shared mailbox as an inbound communication channel to user sub-folder to sort or file away items that have been actioned. There is some demand for Group mailboxes to have sub-folders, as shown in the comments on this Uservoice suggestion. Shared mailboxes have more granular permissions available than Groups do.Shared mailboxes can have sub-folders in the mailbox, whereas Group mailboxes can’t.However, shared mailboxes have some capabilities that may make them more suitable to teams than Groups. Groups have connectors for integrating other applications.Groups have a guest access model for external collaboration that shared mailboxes do not.Groups include additional collaboration apps and resources such as a SharePoint team site, OneNote notebook, Planner, and Teams.

Users (members) can subscribe to receive a copy in their own mailbox of the emails sent to the Group mailbox, which makes Groups work in a similar manner to distribution lists.Office 365 Groups have additional features that shared mailboxes do not. Emails sent to Groups and shared mailboxes are preserved for historical reference, unless deleted by a user.Users can send-as or send-on-behalf of a Group mailbox, just as they would a shared mailbox.A Group mailbox can be used as a single point of email contact for a team or group of users, just as a shared mailbox can be.Multiple users can access a Group mailbox, just as they would a shared mailbox.Groups in Office 365 have many of the features that Exchange Online shared mailboxes do. I was recently asked for my thoughts on using Office 365 Groups instead of shared mailboxes.

Sending mail to private contact group outlook 2016